The health and safety of our students, our staff and their families is our top priority. The district wants students and employees to feel comfortable and safe returning to our school campus. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC), the New York State Department of Health (NYSDOH) and the New York State Education Department (NYSED).
The following protocols and procedures will be in place in all district schools, as well as the YMCA’s before and aftercare programs, and the Head Start preschool program for the 2020-21 school year should in-person schooling resume. Anyone with questions or concerns should contact our COVID-19 Safety Coordinator Rich Keys at firstname.lastname@example.org or (518) 824-5688.
Table of contents
Mandatory screening and health checks | Physical distancing, face coverings and PPE | COVID-19 testing | Management of ill persons/contact tracing | Health hygiene | School closures | Training of staff and students | School safety drills | Visitors on campus | Facilities | Cleaning and disinfecting
Mandatory screening and health checks
The district has developed resources to educate parents/guardians and staff members regarding the careful observation of symptoms of COVID-19 and health screening measures that must be conducted each morning before coming to school. The resources include the requirement for any student or staff member with a fever of 100°F or greater and/or symptoms of possible COVID-19 virus infection to not come to school. The Centers for Disease Control and Prevention (CDC) list of Coronavirus symptoms was used to develop these resources.
The district will implement the following practices to conduct mandated health screening.
- All staff and students (with the assistance from parents) will be instructed to perform a self assessment (screening) prior to leaving for school to identify fever and other possible COVID-19 symptoms;
- A digital screening tool will be used daily for staff and students to answer critical screening questions. The results will be monitored by building to track health assessments and clearances;
- Temperature checks are taking place daily;
- For visitors, including but not limited to substitutes, they will complete the digital screening via a sanitized computer kiosk that will be placed at the building entrances;
- For students or employees who are unable to access the digital screening tool before school/work, they will complete the screening tool via a kiosk upon their arrival to school/work;
- Each building and department will assign personnel to monitor and track the screening information daily;
- The lead nurse, building nurses, COVID-19 Safety Coordinator and administrators will assist Warren County Public Health with contact tracing needs;
- All nurses have obtained the Johns Hopkins contact tracer training;
- Regular screening for symptoms and ongoing self-monitoring throughout the school day can help to quickly identify signs of illness and help reduce exposure. Staff and students are encouraged to self-monitor symptoms throughout the day. Staff or students who develop symptoms during the school day must notify school health services or another identified point of contact in the school building immediately.
Physical distancing, face coverings and PPE
The district has developed a plan with protocols and procedures for maintaining physical distancing of all students, faculty, and staff when on school facilities, grounds and transportation. Examples of such practices include directional arrows in highways, signage on the floor and spacing desks so that they are all facing forward and 6 feet apart.
Protocols have been developed to assist staff and students in maintaining maximum social distancing between individuals to reduce the transmission of the virus per the public health and the State Education Department.
- Classrooms have been rearranged and furniture moved to maximize physical distancing between student workstations, achieving 6 feet distance. When maximum social distancing is not feasible, a physical barrier will be put into place.
- Alternative spaces in the school (e.g., cafeteria, library, and auditorium) will be repurposed to increase the amount of available space to accommodate the maximum distance possible.
- Floor markings will be placed in high traffic areas to illustrate social/physical distancing.
- To the extent possible, cubbies and lockers will not be used to provide space for physical distancing.
- Outdoor instruction will be encouraged as feasible.
- Classroom cohorts will have access to washing stations and/or hand sanitizer dispensers.
- Staff will be encouraged to increase supervision to monitor social distancing, as appropriate.
- Staircases will be designated as one way access.
- To the extent possible, we will use cohorting to limit the number of students who are exposed to or may be diagnosed with COVID-19 if there is community transmission in a school. Maintaining stable cohorts helps to mitigate the risk of spreading COVID-19. A “cohort” is a group or team of students and educators with consistent members that stay together throughout the school day.
- We will educate students, families, and staff on the value of cohorts.
- To the extent possible, we will restrict mixing of cohorts. Paying particular attention to eating times, open periods, and study halls.
- When possible, we will have teachers of academic content areas rotate, instead of student groups.
- Where schools have different entrances, cohorts will be assigned specific entry and exit that remains consistent day-to-day.
- When possible, cohorts will be assigned to specific restrooms, classrooms and outdoor spaces when it is possible to restrict primary use to a single cohort, or consistent group of cohorts.
- We will minimize exposure from playground and fitness equipment use, including but not limited to ensuring only the team cohort uses it at the same time, hand washing before and after use or use of hand sanitizer, and disinfecting fitness equipment or other smaller outside equipment after each group of students’ use.
- We will stagger recess times for each class/cohort times.
Traveling within the building
- We will limit face-to-face encounters by designating foot-traffic patterns, such as one-way hallways and staircases, and by designating entrance-only and exit-only doors, when feasible.
- We will monitor and keep traffic moving in stairways and halls.
- When possible, we will stagger passing in the hall by changing student schedules to ensure students change rooms at different times.
If social distancing of six feet cannot be maintained, proper face coverings must be worn. In addition, masks must be worn at all times in common areas such as hallways or school buses.
Students, staff and visitors to our schools will be expected to wear face coverings indoors and outside, including on the school bus, when 6 feet of physical distancing is not possible. Students will be allowed to remove face coverings during meals, instruction, and for short breaks so long as they maintain 6 feet of social distance. Students who are unable to medically tolerate a face covering will not be required to wear one and other protective barriers will be provided.
Face coverings are required and will be provided to students and staff, if needed, at no cost. Acceptable face coverings for COVID-19 include, but are not limited to, cloth-based coverings and surgical masks that cover both the mouth and nose. An employee is allowed to wear their own acceptable face covering if they choose.
Face coverings may be challenging for students (especially younger students) to wear in all-day settings such as school, so there may be periods of time when masks are not worn. During these mask breaks, students must maintain 6 feet of social distance.
Face coverings will not be placed on:
- Students where such a covering would impair their health or mental health, or where such covering would present a challenge, distraction, or obstruction to education services and instruction;
- Anyone who has trouble breathing or is unconscious; or
- Anyone who is incapacitated or otherwise unable to remove the cloth face covering without assistance.
The district will ensure that students, parents/guardians, staff, and contractors are instructed on:
- The proper way to wear face coverings;
- Washing hands before putting on and after removing their face covering;
- Proper way to discard disposable face coverings.
Guidelines will be communicated regarding limited exceptions to use of face coverings when other mitigating practices are in place, such as:
- For students, while eating, drinking, during PE, or when students are outside, and effectively practicing social distancing and any other possible mitigants. Exceptions may also be necessary for certain special education students;
- For teachers and staff, while teaching so long as they are properly socially distancing or remaining behind a physical barrier, while eating, drinking, or when outside and effectively practicing social distancing and any other possible mitigants;
- Protocols will be provided to staff and students to address mask breaks throughout the day.
The district’s Spartan SAFE campaign will be communicated to staff, students and parents to develop a community partnership before the start of the school year. In addition, the district will provide mandatory training to all employees on COVID-19 symptoms, social distancing and the utilization of PPE. Such training will occur during the opening of school staff conference days and will be ongoing throughout the school year. Students will receive training at each building the first week of school. The protocols detailed in the campaign will be reinforced throughout the year, as Spartan SAFE is an ongoing and active partnership.
Personal Protective Equipment (PPE)
QUFSD has reviewed the OSHA COVID-19 Guidance for information on how to protect staff from potential exposures, according to their exposure risk. School nurses and health personnel will use the Healthcare Facilities: Managing Operations During COVID-19 Pandemic as guidance when providing care to ill persons as a part of infection control, including:
- Utilization of standard precautions at all times’
- Transmission-based precautions when assessing persons suspected of having COVID-19
- QUFSD will maintain adequate supplies of PPE for use by school health professionals to care for ill students and staff members.
- Precaution when administering respiratory treatments, such as nebulized medication treatments
- PPE Includes
- Face masks (disposable surgical masks)
- Respirators (N95) masks that are fit tested
- Eye protection or face shields
- Disposable gowns
Management of ill persons/contact tracing
The district is committed to creating a learning environment that protects student and staff health, safety and privacy. Our district will operate under a standard procedure for addressing situations in which an individual has tested positive for COVID-19 or appears symptomatic. These procedures are outlined below.
In the event that a student or staff member is sick or symptomatic, notification to exposed individuals will occur pursuant to the state’s contact tracing protocols as implemented by the local health department. The district will not notify the wider community unless specifically directed to do so by local health officials.
Confidentiality must be maintained as required by federal and state laws and regulations. School staff should not try to determine who is to be excluded from school based on contact without guidance and direction from the local health department.
In the event students or staff are showing symptoms of any communicable disease, the district will follow guidelines provided by the CDC and the NYSDOH.
Protocols for a suspected/symptomatic COVID-19 case involving a student
- Step 1: The nurse will be notified of a potential COVID-19 symptomatic student who is in the building. The symptomatic student will be evaluated by the school nurse. The nurse will use the appropriate and approved PPE when conducting the evaluation.
- Step 2: Building administration will be notified if the student is considered by the nurse to be symptomatic for COVID-19. The building administrator will contact the district’s COVID Coordinator.
- Step 3: The student will be immediately isolated in the building’s established isolation room with supervision. Masks will be worn at all times by students who are symptomatic.
- Step 4: The parent will be called and the school and Public Health will provide resources for the family. The family will need to consult with their physician and Public Health for further guidance and testing.
- Step 5: Custodial staff will clean and disinfect the appropriate areas that the child may have come in contact with.
- Step 6: Students who screen positive for COVID-19 symptoms can return to the in-person learning environment with documentation of evaluation by a healthcare provider (healthcare provider note clearing a person to return to school), negative COVID-19 test result, and symptom resolution, or if if COVID-19 positive, release from isolation as required by DOH and NYSED Guidance p.40. If tested, students should stay home until they have a negative COVID-19 test and symptoms improved and fever free for 24 hours.
Protocols for a suspected/symptomatic COVID-19 case involving a staff member
- Step 1: The nurse will be notified of a potential COVID-19 symptomatic staff member who is in the building and the building administration will be notified. The building administrator will contact the district’s COVID-19 Coordinator.
- Step 2: The symptomatic staff member will be evaluated by the school nurse. The nurse will use the appropriate and approved PPE when conducting the evaluation.
- Step 3: If the staff member is identified as having COVID-19 symptoms, the staff member will immediately leave the building or be isolated in the building’s established isolation room until a family member can pick them up. Masks will be worn at all times by staff who are symptomatic.
- Step 4: The school and Public Health will provide resources for the staff member. The staff member will need to consult with their physician and Public Health for further guidance and testing.
- Step 5: Custodial staff will clean and disinfect the appropriate areas that the staff member may have come in contact with.
- Step 6: Staff will need written clearance from their physician or Public Health prior to their return to school. Staff should stay home until they have a negative COVID-19 test and symptoms improved and fever free for 24 hours.
Protocols for a Confirmed COVID-19 case involving a student/staff
- Step 1: When a student or staff member tests positive for COVID-19, the individual (or parent) notifies the school nurse.
- Step 2: The nurse will notify the COVID-19 Administrator (Rich Keys) and then confirm with Warren County DOH. Warren County DOH may contact the district’s COVID-19 Administrator directly.
- Step 3: Warren County DOH determines length of isolation for an individual confirmed to have COVID-19.
- Step 4: In accordance with state and local laws and regulations, school administrators will notify the appropriate local health officials, staff, and families immediately of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA).
- Step 5: School nurses and district administrators will work collaboratively with Warren County DOH on the process of tracing by determining contacts within the building, the bus, and possibly other buildings if there are siblings, and share information with Warren County DOH.
- Step 6: Warren County DOH will instruct the district on any possible closure and its duration.
- An entire school may not be closed because of one confirmed case.
- Warren County DOH will notify potential contacts, with possible assistance from district nurses.
- Any staff or student that meets the close contact criteria will be contacted with further instructions specific to the individual situation. Close contact is defined as being <6 feet for ≥10 minutes. Confidentiality will be maintained in all exposure communications.
- Based on the number of students and staff that meet the close contact criteria, a determination will be made by the superintendent about remote learning for one class, some classes, or the entire school.
Protocols for a positive COVID-19 health screening case involving a student/staff
- Step 1: Student or staff answer “yes” to any of the listed screening questions on the Pinpoint APP.
- Step 2: Student or staff will not be permitted into the school that day.
- Step 3: Student or Staff will be contacted by the school nurse and if symptoms are related to a pre-existing health condition, the nurse may allow the student or staff member to return once the person is symptom free. This may be done in consultation with the school’s medical director.
- Step 4: If symptoms are not related to a pre-existing health condition, the school nurse will recommend that the person be seen by their physician.
- Person may return to school if, not diagnosed to have COVID 19 by a healthcare provider (physician, nurse practitioner, or physician assistant), provided that:
- They have no fever for 24 hours, without fever reducing medication and they have felt well;
- They have been diagnosed with another condition and have written clearance from their provider to return to school.
- Person is diagnosed with COVID-19, has been isolated for the established number of days, and has received clearance from Warren County DOH.
- Person may return to school if, not diagnosed to have COVID 19 by a healthcare provider (physician, nurse practitioner, or physician assistant), provided that:
- Step 5: Due to the serious nature of dealing with situations related to public safety during a pandemic, the school nurse or administrator has the right to contact Warren County DOH to assist with anyone refusing to comply with the school’s protocols. It is a matter of public safety.
Disclaimer: These protocols are subject to change based on CDC recommendations.
Return to school after illness
The district will follow CDC guidance for allowing a student or staff member to return to school after exhibiting symptoms of COVID-19. If a person is not diagnosed by a healthcare provided (physician, nurse practitioner, or physician assistant with COVID-19 they can return to school:
- Once there is not fever reducing medicines bringing a fever down, and they have felt well for 24 hours;
- If they have been diagnosed with another condition and has a healthcare provider written note stating that they are clear to return to school.
If a person is diagnosed with COVID-19 by a healthcare provider based on a test or their symptoms or does not get a COVID-19 test but has had symptoms, they should not be a t school and should stay at home until:
- It has been at least ten days since the individual first had symptoms;
- It has been at least three days since the individual has had a fever (without using fever reducing medicine); and
- It has been at least three days since the individual’s symptoms improved, including cough and shortness of breath.
In the event that a large-scale testing will need to be conducted at the school, the district administration will work with the school physician and Warren County Public Health.
The district will notify the Warren County Public Health immediately upon being informed of any positive COVID-19 diagnostic test result by an individual within school facilities or on school grounds, including students, faculty, staff, and visitors of the district.
To assist the local health department with tracing the transmission of COVID-19, the district has developed and maintained a plan to trace all contacts of exposed individuals in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program.
The district will assist with contact tracing by doing the following:
- Keeping accurate attendance records of students and staff members
- Ensuring student schedules are up to date
- Keeping a log of any visitor which includes date and time, and where in the school they visited
- Assisting the local health departments in tracing all contacts of the individual in accordance with the protocol, training, and tools provided through the NYS Contact Tracing Program
Designated COVID-19 safety coordinator
QUFSD Director of Health Physical Education and Athletics Rich Keys, will serve as the COVID-19 Safety Coordinator, whose responsibilities include continuous compliance with all aspects of the school’s reopening plan.
The district will emphasize healthy hygiene practices for students and staff by providing initial and refresher education in hand and respiratory hygiene, along with providing adequate supplies and time for frequent hand hygiene. Signs will be posted throughout the school (e.g., entrances, restrooms, cafeteria, classrooms) and regular messaging will be shared with the school community. Signage will be used to remind individuals to:
- Stay home if they feel sick.
- Cover their nose and mouth with an acceptable face covering when unable to maintain social distance from others.
- Properly store and, when necessary, discard PPE.
- Adhere to social distancing instructions.
- Report symptoms of, or exposure to, COVID-19 immediately.
- Follow hand hygiene, and cleaning and disinfection guidelines.
- Follow respiratory hygiene and cough etiquette.
Students and staff must carry out the following hand hygiene practices:
- Wash hands routinely with soap (any kind) and water for at least 20 seconds;
- Dry hands completely after washing. Use paper towels to dry hands if available instead of a hand dryer if they are available;
- If soap and water are not available, use an alcohol-based hand sanitizer that is at least 60% alcohol. Hand sanitizer should be rubbed on the hands until it is completely absorbed. DO NOT dry hands if sanitizer is used.
Hand washing should occur:
- Before and after eating (e.g. snacks and lunch);
- After going to the restroom or after assisting a student with toileting;
- After using a tissue;
- Before and after using shared materials;
- Before and after putting on or taking off face masks;
- After coming in from the outdoors;
- Anytime hands are visibly dirty.
The COVID-19 virus spreads from person to person in droplets produced by coughs and sneezes. Therefore, the district will emphasize the importance of respiratory hygiene.
Students and staff must carry out the following respiratory hygiene practices.
- Cover a cough or sneeze using a tissue. If a tissue is used, it should be thrown away immediately.
- If you don’t have a tissue when sneezing or coughing, sneeze into your elbow.
- Wash your hands after sneezing or coughing.
- Face coverings are protective. Wearing a face covering will keep the respiratory droplets and aerosols from being widely dispersed into the air.
Education on standard public health practices will be provided to staff, students and families to help them make appropriate decisions and comply with school health policies and practices. The CDC will be used as our primary source to provide more detailed information on this topic. In addition we will refer to the Occupational Safety and Health Administration (OSHA) related to important measures of control and prevention that should be communicated to the school community.
The district recognizes that some students and staff members are at an increased risk for severe COVID-19 illness and/or live with a person who is at an increased risk. It is our goal that these individuals are able to safely participate in the educational/work setting.
A closure refers to contingency plans, protocols, and procedures for decreasing the scale or scope of in-person education and/or closing the school. The district will collaborate with the local health department to determine the parameters, conditions or metrics (e.g., increased absenteeism or increased illness in the school community) that will serve as early warning signs that positive COVID-19 cases may be increasing beyond an acceptable level.
The district is prepared for situations in which one or more school buildings need to close due to a significant number of students or staff testing positive for COVID-19 or a considerable regional increase in COVID-19 cases. The district will collaborate with Warren County Public Health, the district’s school physician, and review guidance from CDC on conditions and metrics, such as increased absenteeism or increased illness, that will serve as early warning signs that positive COVID-19 cases may be increasing beyond an acceptable level. Based on the guidance from the Warren County Public Health, the district may choose to modify operations in one or more schools prior to closing to help mitigate a rise in cases. The district will consult its school physician and the Warren County Public Health when making such decisions.
School building administrators will communicate with each other regularly and, if needed, will consider closing school if absentee rates impact the ability of the school to operate safely. Determinations will be made by region about opening and closing schools as the COVID-19 pandemic continues. If these metric parameters are modified by a state executive order, the district will adhere to those changes.
On Monday, July 13, 2020, Governor Andrew Cuomo announced the threshold criteria for reopening schools. The Governor will use these criteria to make a final decision on the reopening of schools for the Capital Region and the rest of New York State. This decision is expected to be made between Aug. 1-7.
Accordingly, the following guidance will be followed in determining school closures:
- Schools will close if the regional infection rate rises over 9% after Aug. 1. Schools will close if the 7-day rolling average of the infection rate is above 9%.
- Schools in regions in Phase 4 can reopen if the daily infection rate remains below 5% using a 14-day average, unless otherwise directed from Warren County Public Health.
- If the infection rate rises about 9%, schools must wait until the 14-day average is below 5%
- Once schools open at Phase 4 below 5% for a 14-day rolling average, schools can remain open even if the rate continues to rise about 5% until it reaches 9% for the 7-day average.
- School administrators should consider closing school if absentee rates impact the ability of the school to operate safely.
- Schools may choose to modify operations prior to closing to help mitigate a rise in cases. If infection rates are rising above 5%; consider modifying school operations for medically vulnerable students and staff if they are participating in in-person activities.
- Schools should consult their medical director and/or the local department of health when making such decisions.
- Schools should determine which operations will be decreased, or ceased and which operations will be conducted remotely and will include a process to conduct orderly closures.
Training of staff and students
The district is committed to ensuring that all of its students and their families are taught and re-taught new expectations related to all public health policies and protocols. As part of this continuous training, the district will assess the best approach to communicating the information for each students’ age group and will provide frequent opportunities for students to review these policies and protocols. This targeted education will help ensure that all students and their families know what is expected of them as they successfully return to the school setting. These trainings will cover hand hygiene, proper face covering procedures (how to wear and remove), social distancing, respiratory hygiene, and identification of symptoms.
The district will create and deploy signage throughout the district to address public health protections surrounding COVID-19. Signage will address protocols and recommendations in the following areas:
- Proper use of personal protective equipment (PPE)
- Acceptable face coverings and requirements related to their wear
- Hand washing
- Adherence to social distancing instructions
- Symptoms/prevention of COVID-19
Students and families will be provided with clear and ongoing communication about what to expect, during and prior to reopening. This includes, but is not limited to, guidance on the school protocols related to health and safety guidelines (e.g. wearing masks, cleaning hands, proper respiratory hygiene).
Staff will be trained on safety protocols and expectations as part of the opening day compliance training to include COVID-19 Safety protocols and expectations. Employees who are hired throughout the year will watch a workplace safety video on COVID-19 safety protocols, along with other required compliance training. Signage will be posted conspicuously through out the campus/buildings related expectations.
Students will be instructed on safety protocols and expectations at the start of the school year and throughout the school year – Verbal and non-verbal cues/reminders will be communicated to students. Information will also be included in student handbooks and welcome back materials to reflect health and safety measures/expectations. Signage will be posted conspicuously throughout the campus/buildings related expectations – Spartan SAFE.
School safety drills
The district will conduct fire (evacuation) drills and lockdown drills as required by education law and regulation and the fire code without exceptions. Schools must continue to conduct mandatory fire and lockdown drills according to the existing statutory schedule. Drills will be conducted in a manner that maintains social distancing at exits and gathering points outside the building, while still preparing students to respond in emergencies.
The district’s written protocol to conduct required school safety drills with modifications ensuring social distancing between persons was updated with following considerations:
- Fire Code Section 404 requires that schools maintain Fire Safety, Evacuation, and Lockdown Plans and these plans include how lockdown and evacuation drills are conducted. Methods to promote and provide for social distancing during the evacuation drills are ultimately the district’s or other applicable school’s decision and responsibility.
- Education Law § 807 requires that schools conduct eight (8) fire drill evacuations and four (4) lockdown drills each school year. As we are planning drills, consideration should be given to how a school may modify their drill procedures to minimize risk of spreading infection. Conducting drills is an important part of keeping students and staff safe in an emergency; however, steps should be taken to minimize the risk of spreading infection while conducting drills. As such, it may be necessary for schools to conduct drills in the school year using protocols that are different than they are used to.
- Regardless of the modification used when conducting a drill, students should be instructed that if it was an actual emergency that required evacuation or lockdown, the most imminent concern is to get to safety; maintaining social distancing in an actual emergency that requires evacuation or lockdown may not be possible and should not be the first priority.
The district’s modifications to evacuation drill protocols will include, but are not limited to:
- Conducting drills on a “staggered” schedule, where classrooms evacuate separately rather than all at once, and appropriate distance is kept between students to the evacuation site. Staggering by classroom, minimizes contact of students in hallways, stairwells, and at the evacuation site. If conducting drills using a modified procedure, it is required that the drill be conducted with all students in the school building on that school day, it may be necessary to do so during a class period that is extended for this purpose.
- If the district reopens with a “hybrid” in-person model, such as one where students attend school alternate school days to reduce the occupancy of the school building, we will ensure that all students are receiving instruction in emergency procedures, and participating in drills while they are in attendance in-person.
Modifications to lockdown drills will include, but are not limited to:
- Conduct lockdown drills in classroom settings while maintaining social distancing/using masks.
- Conducting lockdown drills on a “staggered” schedule with smaller numbers of students present to maintain social distancing, however schools must be certain that all students are receiving instruction in emergency procedures and participating in drills while they are in attendance in-person.
- Conduct lockdown drills in the classroom without “hiding”/“sheltering” but provide an overview of how to shelter or hide in the classroom.
Visitors on campus
No outside visitors or volunteers will be allowed on the school campus, except for the safety and well-being of students. Parents/guardians will report to the front office and not go beyond the main office unless it is for the safety or well-being of their child. Essential visitors to district facilities will be required to wear face coverings and will be restricted in their access to our school buildings. Visitors must follow all safety protocols as listed above.
In order to prevent the spread of COVID-19 infection in the district, facilities operations will be geared toward meeting social distancing requirements and cleaning frequently touched spaces regularly. In carrying out projects or tasks supporting infection control, requirements will be met for changes associated with building spaces. Plans for changes or additions to facilities that require review by the Office of Facilities Planning (OFP), will be submitted to comply with the requirements.
The function, position and operation of stairs and corridor doors, which have closers with automatic hold opens (and are automatically released by the fire alarm system), will remain unchanged.
The district plans to meet the deadline for submission of Building Condition Survey or Visual Inspections on time. In addition, lead in water sampling will be carried out upon the reopening of school under conditions consistent with when the building is “normally occupied.”
Upon reopening, the district plans to increase ventilation, to the greatest extent possible. Water systems will be flushed in buildings that have been unoccupied.
Describe the building reopening plan and activities, which will occur including:
- Continued to work with engineers to establish appropriate filtration requirements.
- Alterations to the configuration of existing classrooms or spaces or the introduction of temporary and/or movable partitions.
- Drinking stations will be limited to water filling stations.
- Maintain adequate, code required ventilation as designed.
- If other air cleaning equipment (e.g. new technology) is proposed, submit to OFP for review and approval.
- The Facilities Department has been actively working with the building administration to reformat the building and classrooms to provide social distancing in all areas for the students and staff.
- Proper plastic barriers have been ordered and will be installed in locations throughout the District where physical distancing is not possible.
- Work assignments for maintenance and grounds staff are being modified and assigned so that all of our employees can work in a socially distanced environment. Where this cannot be accommodated, all precautions will be taken to provide the proper PPE for the task.
- All areas of each building will be cleaned and sanitized routinely at least daily. More often in spaces that require more frequent attention.
- High frequency touch points will be sanitized periodically throughout each day that students are in the building.
- Proper PPE will be provided to staff that perform duties requiring such attention to be safe.
Each day all B&G staff will be required to answer specific questions and have their temperature taken to assure that they are symptom free from the COVID-19 Virus.
- Service providers visiting the District to make repairs will also be required to sign in at the B&G building, get their temperature checked and answer a COVID related questionnaire.
- The district will implement the following practices to conduct mandated health screening.
- All staff and vendors will be instructed to perform a self-assessment prior to starting work each day to identify fever and other possible COVID-19 symptoms.
- A digital screening tool will be used, and critical questions will need to be answered – The results will be monitored by building to track health assessments and clearances.
- For visitors, including but not limited to substitutes, they will complete the digital screening via a sanitized computer kiosk that will be placed at the building entrances.
- For students or employees who are unable to access the digital screening tool before school/work, they will complete the screening tool via a kiosk upon their arrival to school/work.
- All staff and vendors will be instructed to perform a self-assessment prior to starting work each day to identify fever and other possible COVID-19 symptoms.
Ventilation and filtration
- All efforts will be made to provide the most effective enhancements to our HVAC Systems that we can to improve:
- the amount of ventilation provided to the spaces of the buildings
- the volume of outside air used to ventilate the buildings
- the filtration in air handling equipment that can accommodate enhanced filtration media rated higher than the MERV 11 media that is currently installed.
Cleaning and disinfecting
The district will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19.” Cleaning and disinfection logs will be maintained that include the date, time, and scope of cleaning and disinfection.
Cleaning and disinfection will be rigorous and ongoing and will occur at least daily, or more frequently as needed. Regular cleaning and disinfection of the facilities will occur, including more frequent cleaning and disinfection for high-risk and frequently touched surfaces in areas as listed below.
- Athletic training rooms, locker rooms
- Health offices, isolation rooms
- Administrative offices (main office, reception area)
- Frequently touched surfaces in common areas (door handles, elevator buttons, copy machine keypads, etc.)
- Classrooms (desks)
- Maintenance offices and work areas
- Bus Garage
- Buses, school vehicles
- Large meeting areas (auditorium, gymnasiums, and the Queensbury Room)
- Playgrounds (cleaning only)
- Outdoor seating areas
The district will provide and maintain hand hygiene stations around the school, as follows:
- For handwashing: soap, running water, and disposable paper towels.
- For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where handwashing facilities may not be available or practical
- Accommodations for students who cannot use hand sanitizer will be made