May 11, 2020 Meeting Minutes

The regular meeting of the Queensbury School Board of Education was held on May 11, 2020 via Zoom.

Call to order

President Borgos called the meeting to order at 7 p.m.

The Pledge to the Flag was led by President Borgos.

Members present

Board

  • Jill Borgos, Ph.D., President
  • Kathleen Holser, Vice President
  • Stacy Flaherty
  • Daniel Mannix, Esq.
  • Patricia Belden
  • Michael Shea, Ph.D.
  • Timothy Weaver
  • Amy Molloy (arrived at 7:46 p.m.)
  • Joseph Scriver

Administrators

  • Superintendent of Schools Kyle L. Gannon
  • Clerk of the Board Scott Whittemore

Members absent

  • Amy Molloy (arrived at 7:46 p.m. for executive session)

Others present

  • Assistant Superintendent for Instruction Denise Troelstra, High School Principal Damian Switzer, High School Assistant Principal Dan Hamm, High School Assistant Principal Andrew Snide, Middle School Principal Michael Brannigan, Middle School Assistant Principal Tiffany Montgomery, WHBI Principal Gwynne Cosh, WHBI Assistant Principal Amanda Denno, Elementary School Principal Jessica Rossetti, Director of Health, Physical Education and Athletics Rich Keys, Director of Human Resources Amy Georgeadis, Director of Facilities and Operations Rob Chapman, CSE Chairperson Robyn Scotland, Director of Student Support Services Kristine Bennett-Barnes, Director of Instructional Technology John Luthringer, Kristin Bergin, and other employees and community members.

Presentations

  • Budget Presentation – Scott Whittemore

Open forum

None

Business items

Motion by Mr. Scriver, seconded by Mrs. Belden to adopt the 2020-2021 Budget in the amount of $67,563,088.

8 voting in favor, 1 absent Mrs. Molloy

Roll Call:

  • Patricia Belden Yes
  • Jill Borgos Yes
  • Stacy Flaherty Yes
  • Kathleen Holser Yes
  • Daniel Mannix Yes
  • Joseph Scriver Yes
  • Michael Shea Yes
  • Timothy Weaver Yes
  • Amy Molloy Absent

Motion by Mrs. Holser, seconded by Mr. Mannix to approve the following resolution:

NOTICE IS HEREBY GIVEN that a Budget Hearing of all those qualified to vote in the Queensbury Union Free School District, in the Town of Queensbury, Warren County, New York will be held virtually on the District’s website on May 26th, 2020.

AND NOTICE IS ALSO GIVEN that the Annual Meeting for the purpose of a vote of all those qualified to vote at School District meetings in said District will be held by absentee ballot on the 9th day of June 2020, and the absentee ballot must be received by the District by 5:00 p.m. on June 9, 2020.

At such time on June 9, 2020, the voters of the District will vote upon the
following matters:

  1. Proposition #1 – Annual budget
  2. Proposition #2 – School Bus Purchases

Shall the following resolution be adopted:

RESOLVED, that the Board of Education of the Queensbury Union Free School District is hereby authorized to purchase four (4) 72-passenger school bus at a total cost not to exceed $533,000 and that the sum of $533,000 or such thereof as may be necessary shall be raised by the levy of a tax upon the taxable property of said School District and collected in annual installments as provided by the Education Law and the Local Finance Law, and in anticipation of such tax, obligations of said School District shall be issued.

3. Annual election to the Board of Education

AND NOTICE IS ALSO GIVEN that a copy of the statement of the amount of money which will be required for the ensuing year for school purposes, exclusive of public monies, may be obtained by any taxpayer in the District by request to the District Clerk or on the District’s website beginning on May 19, 2020.

AND NOTICE IS ALSO GIVEN that the petitions nominating candidates for the office of member of the Board of Education must be filed with the Clerk of the District no later than May 11, 2020 at which the candidates so nominated are to be elected.

The following vacancies are to be filled on the Board of Education:

  • 1 Term- Five years – Name of last incumbent -Jill Borgos, Ph.D.
  • 1 Term – Five years – Name of last incumbent – Joseph Scriver

Each petition must be directed to the Clerk of the District, and must state the name and residence of the candidate.

Roll Call:

  • Patricia Belden Yes
  • Jill Borgos Yes
  • Stacy Flaherty Yes
  • Kathleen Holser Yes
  • Daniel Mannix Yes
  • Joseph Scriver Yes
  • Michael Shea Yes
  • Timothy Weaver Yes
  • Amy Molloy Absent

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mrs. Holser, seconded by Mr. Mannix to implement emergency pesticide and herbicide application treatments to the District’s grounds and playing fields due to exceeded threshold limits outlined in the District’s Integrated Pest Management (1PM) plan.

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mrs. Holser, seconded by Mrs. Flaherty to accept the resignation of James Shoemaker, Bus Driver, for retirement purposes, with sincere appreciation and regret, effective 6/30/20.

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mr. Scriver, seconded by Mrs. Belden to accept the resignation of Susan O’Brien, Teacher Aide, for retirement purposes, with sincere appreciation and regret, effective 7/1/20.

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mr. Mannix, seconded by Mrs. Holser to approve the agreement with Day Automation to furnish the equipment, installation, engineering, training and start-up labor for access control and video upgrades in the amount of$502,370.16 related to the 2019 Capital Project Involving the Security and Public Address Systems and Roof Repair

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mrs. Flaherty, seconded by Mrs. Holser to approve the agreement with CSArch for architecture and engineering services to complete the New York State mandated 2020 Building Condition Survey (BCS) and Five-Year Plan for the Queensbury Union Free School District in the amount of $50,200.00

8 voting in favor, 1 absent (Mrs. Molloy)

Business consent items

Motion by Mr. Scriver, seconded by Mrs. Flaherty to approve the following Business Consent Items:

8 voting in favor, 1 absent (Mrs. Molloy)

Motion to approve the minutes of the April 6, 2020 Board of Education meeting.

Motion to accept the Treasurer’s Report for the month of February 2020.

Motion to accept the Internal Claims Audit Report for the month of March 2020.

Motion to accept the Clerk’s Report, the Internal Claims Audit Report, the General Fund Revenue Report, the Federal Fund Revenue Report, and the School Lunch Fund Report for the month of April 2020.

Motion to accept the following warrants for the month of March 2020:

  • General Fund – March Warrant – $2,021,276.21
  • Federal Fund – March Warrant – $ 42,737.75
  • School Lunch Fund – March Warrant – $ 72,598.80
  • Capital Outlay – Security & Safety – March Warrant – $ 1,152.04
  • 2016 Ref. Capital Plan – March Warrant – $ 83,633.15

Motion to accept the following warrants for the month of April 2020:

  • General Fund – April Warrant – $6,828,139.84
  • Federal Fund – April Warrant – $ 5,902.00
  • School Lunch Fund – April Warrant – $ 74,582.88
  • Capital Outlay – Security & Safety – April Warrant – $ 2,240.00
  • 2016 Ref. Capital Plan – April Warrant – $ 16,060.94

Motion to accept the budget transfers as listed on the attached for the month of April 2020.

Motion to close the Telephone Capital project and transfer the unused balance of the project of $234,269.32 back to the General Fund.

Motion to approve the agreement with VEGO Pictures, LLC, in the amount of $15,000 to provide a real time video presentation for graduation on June 26, 2020.

Motion to accept the following gifts with sincere appreciation, for the school district’s Snack Pack Program:

  • the T.L. Longe Charitable Foundation – $5,000
  • CSArch – $500
  • Queensbury Elementary School PTSA- $1,000
  • Mr. & Mrs. Clyde Hess, Jr. – $100
  • Diane Agnew – $100
  • Cerrone Builders – $1,800
  • Mrs. Barbara Kenney – $200
  • Mr. & Mrs. Maynard – $25

Motion to approve the agreement with College Boards to provide SAT testing for the 2019-2020 school year.

Motion to approve the agreement with Waste Management of New York, LLC, for an extension of the previously approved agreement for recycling and trash removal services effective through April 30, 2021.

Motion to approve the agreement with County Waste Management Services, LLC extension of the previously approved agreement for recycling and trash removal services effective through April 30, 2021.

Motion to approve the revised School Board Election and Budget Vote timeline for the 2020-2021 school year.

Motion to approve the substitute support staff appointment of Andrew Pelkey, Substitute Cleaner, $12.86 per hour, effective 5/18/20 – 6/30/20.

Motion to approve the following support staff unpaid leaves of absence:

  • Robert Aubrey, Cleaner, effective 2/24/20 – 4/12/20
  • Amber Heller, QMS Teacher Aide, effective 3/14/20 – 4/19/20
  • Robert Springer, Bus Driver, effective 3/20/20 (½ day) – 3/30/20

End of business consent

Educational items

Motion by Mr. Mannix, seconded by Mrs. Holser to accept the resignation of David Margison, for retirement purposes, with sincere appreciation and regret, effective 6/30/2020.

8 voting in favor, I absent (Mrs. Molloy)

Motion by Mrs. Holser, seconded by Mrs. Belden to approve the following probationary appointment:

Kristin Bergin

Appointment: Four Year Probationary
Assignment: QES Assistant Principal
Rate: $84,000 Annually
Effective: 7/1/20–6/30/24
Tenure Area: Assistant Principal
Certification: School Building Leader, pending; Health, permanent

8 voting in favor, I absent (Mrs. Molloy)

Motion by Mr. Scriver, seconded by Dr. Shea to approve the following revised long-term substitute teacher appointment:

Ashley Ferraro

Assignment: QES Grade 2
Effective: 3/18/20 – 5/8/20
Rate: L 1 BS + MS + 30 graduate credits
Certification: Early Childhood B-2, initial; Childhood Education 1-6, initial; Literacy B-6, initial

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Dr. Shea, seconded by Mrs. Holser to approve the long-term substitute appointment of:

Julie Totaro

Assignment: QMS Foreign Language Teacher
Effective: 4/20/20 – 6/30/20
Rate: L 1 
Certification: French 7-12, initial

8 voting in favor, 1 absent (Mrs. Molloy)

Educational consent items

Motion by Mr. Mannix, seconded by Mrs. Flaherty to approve the following Educational Consent Items

8 voting in favor, 1 absent (Mrs. Molloy)

Motion to approve the administrative internship of Janelle Sipowicz for the 2020-2021 school year. Damian Switzer will serve as her mentor.

Motion to accept the resignation of Michael Dinsmore, QES Special Education Teacher, effective August 31, 2020.

Motion to approve the revised unpaid leave of absence of Olivia Derue, QES Teacher, effective 3/10/20 – 6/23/20 5/11/20.

Motion to set the organizational meeting for Monday, July 13, 2020 at 6:30 p.m. in the High School Queensbury Room and approve the attached list of Board meeting dates for the 2020-2021 school year.

Motion to adopt the following policy:

6232 – Federal Grant Funds During Extraordinary Circumstances

Motion to approve the following revised policies and regulations:

  • 5500 – Student Records
  • 5500-R – Student Records Regulation
  • 8635 – Information and Data Privacy, Security, Breach and Notification
  • 8635-R- Information and Data Privacy, Security, Breach and Notification Regulation
  • 8635-E (previously Exhibit 5500-E.5) – Parents’ Bill of Rights for Student Data Privacy & Security

Motion to approve the following policies and exhibits as reviewed:

  • 5300 – Why do we have a Code of Conduct?
  • 5300.01 – Introduction
  • 5300.05 – Definitions
  • 5300.10 – Students Rights and Responsibilities
  • 5300.15 – Essential Partners
  • 5300.20 – Dress Code
  • 5300.25 – Prohibited Student Conduct
  • 5300.26 – QUFSD Athletic Code of Conduct
  • 5300.30 – Reporting Violations
  • 5300.35 – Disciplinary Penalties, Procedures and Referrals
  • 5300.35-E.1 – Principal’s Teacher Removal Log
  • 5300.35-E.2 – Teacher Removal Log
  • 5300.35-E.3 – Student Incident Report Fo1m
  • 5300.35-E.4 – Student Removal Fom1
  • 5300.35-E.5 – Administration Review Form
  • 5300.40 – Alternative Instruction
  • 5300.45 – Discipline of Students with Disabilities
  • 5300.50 – Corporal Punishment
  • 5300.55 – Student Searches and Interrogations
  • 5300.55-E.1 – QUFSD Student Search Form
  • 5300.60 – Visitors to the School
  • 53000.65 – Public Conduct of School Property
  • 5300.70 – Dissemination and Review

Motion to accept the minutes of the 2019- 2020 ( 4/3/19, 2/26/20, 3/11, 3/18, 4/2, 4/8, 4/9, 4/20) and the 2020 – 2021 (02/26, 02/27, 03/06, 03/11, 03/13, 03/20, 03/23, 03/27, 03/30, 04/01, 04/02, 04/03, 04/06, 04/08, 04/09, 04/20, 04/21, 04/22, 04/24, 04/27, 04/28, 04/29, 04/30, 05/01) Committee on Special Education meetings for the month of April 2020.

End educational consent items

Board committee reports

Dr. Borgos: Noted Finance Committee met

Mr. Mannix and Mr. Weaver: Discussed Facilities Committee. Auditorium construction was discussed along with moving of the new piano. Covid safety protocols pertaining to construction were discussed. Painting of the blue gym was discussed

Board member comments

  • Mr. Gannon discussed great work by teaching staff. He commented on virtual student recognition. He discussed upcoming summer school and student engagement. He also discussed great efforts to honor the seniors
  • Mr. Scriver complemented everyone who remained engaged with students during this time. He complemented the district on its 1: 1 initiative and how that forward thinking help the school during this time
  • Dr. Borgos discussed Board of Educational Goals and moving forward with the goals as presented. Jill gave Kyle directive to move forward with the Board of Education goals

Open forum

None

Informational items

  • Thursday, May 21 – Food Services Recognition Day
  • Monday, May 25 – Memorial Day – No School
  • Tuesday, May 26 -Board of Education Special Meeting/Budget Hearing – 7:00 p.m.
    Location: Zoom meeting- 985 1135 9834
  • Monday, June 8 – Board of Education Meeting- 7:00 p.m.
    Location: TBD
  • Tuesday, June 9 – School Budget Vote

Executive session

Motion by Mr. Mannix, seconded by Mrs. Flaherty to enter into executive session at 7:46 p.m. related to the collective negotiations pursuant to Article Fourteen of the Civil Service Law and to discuss the Superintendent’s contract

8 voting in favor, 1 absent (Mrs. Molloy)

Motion by Mr. Scriver, seconded by Mrs. Molloy (arrived at 7:46 pm) to exit executive session and adjourn the meeting at 8:42 p.m.

9 voting in favor

Respectfully submitted,

Scott Whittemore
Clerk of the Board