COVID-19 communications procedures

Under our COVID-19 communications procedures, the district will send a message in the event of a confirmed case. These messages will be sent to that school’s parents/guardians and employees. The district will also send a message to the parents/guardians and employees in the remainder of the district, informing them of a confirmed case in a school building. These messages will use consistent language, which was developed in conjunction with Warren County Public Health. Per the governor’s executive order, districts must report the number of confirmed cases on a daily basis to the New York State Department of Health. Information will be publicly available on the New York State COVID Report Card.

Please note, the Health Insurance Portability and Accountability Act (HIPAA) and other privacy laws restrict us from disclosing or confirming any personally identifiable information. We cannot identify anyone who has tested positive.

We are committed to keeping you informed while also respecting the federal and state laws that prohibit the release of confidential medical information. It is the role of Warren County Public Health to contact individuals who were potentially exposed and should be tested.

The district uses SchoolMessenger to provide communications to parents/guardians.

In the event there is a confirmed case, the district will do the following:

  • An email will be sent to employees/families in the impacted school building with specific information about working with Warren County, quarantine procedures, etc.
  • A more generic email will be sent to the remainder of district employees/families

If the confirmed case changes school operations (an unplanned remote learning day, etc.), we will also send a phone call and text message to families in the impacted building.

Please make sure that the contact information that you have provided in SchoolTool is still current. If it needs to be updated, please contact the main office at your child’s school.