DISTINQUISHING FEATURES OF THE CLASS: This position involves maintaining and reconciling accounting records and preparing reports as well as billing of uncollected accounts. Work is performed under general supervision in accordance with outlined policies and procedures allowing for the exercise of independent judgment in planning and carrying out the details of the work. This position involves direct assistance to a higher level professional accountant in the daily accounting operations of the department. Does related work as required.
TYPICAL WORK ACTIVITIES: (illustrative only)
- Reconciles assigned general ledger accounts on a monthly basis;
- Oversees the accounts payable functions including reviewing invoice batches from the auditor and issuing checks;
- Reviews and reconciles accounts receivables, occupancy tax return records and/or employee health insurance records on a monthly basis;
- Performs assigned procedures for billing of uncollected accounts relating to occupancy tax returns and/or employee health insurance payments;
- Review and file vendor W-9’s and oversees the issuance of year end form 1099’s;
- Review and approve purchase orders and purchase order changes or liquidations as needed;
- Reconciles encumbrances on a monthly basis;
- Record budget amendments and transfers approved by the Board of Supervisors on a monthly basis;
- Documents the account codes for checks received for receivables on a daily basis;
- Oversees the physical asset inventory functions of the County including additions, deletions and transfers;
- Oversees the year-end physical inventory process;
- Reviews various Federal and State aid claims;
- Uses computer applications or other automated systems such as spreadsheets, word
- processing, calendar, email and database software in performing work assignments;
- Assist with the preparation of the County’s monthly cash flow analysis.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of accounting principles and procedures and ability to apply such knowledge to accounting transactions; working knowledge of office methods and procedures and familiarity with the use of standard office equipment; working knowledge of the general principles of public finance administrations including budgeting and financial reporting; ability to prepare complete and accurate accounting reports and statements of some complexity; ability to perform detailed work including written or numeric data and to make arithmetic calculations rapidly and accurately; ability to follow complex oral and written instructions.
- Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a bachelor’s degree or higher in business administration, accounting or related field and one year of full time paid experience in financial auditing, or full charge bookkeeping experience, which is defined as experience which must have involved the accumulation of financial and statistical data into general and subsidiary ledgers and journals and the compilation of this material into financial reports and studies; OR
- Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an associate’s degree in business administration, accounting or related field and three years of full time, paid experience in financial auditing, or full charge bookkeeping experience, which is defined as experience which must have involved the accumulation of financial and statistical data into general and subsidiary ledgers and journals and the compilation of this material into financial reports and studies; OR
- An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
Warren County Civil Service